The Expensive Myth of the “Quick Sync”

There is no such thing as a free meeting. When five managers sit in a conference room for 60 minutes, you aren’t just losing 5 hours of manpower—you are paying for them. Often, the cost of a meeting exceeds the value of the decision made within it. The Ahoxy Meeting Cost Calculator is a transparency tool designed to shock your organization into valuing time as much as it values office supplies.

Why Every Office Needs This Tool:

• Encourages Punctuality: When people see the dollar amount ticking up while they wait for latecomers, they tend to start on time.
• Filters the Invite List: Do all 12 people really need to be there? Seeing the cost often results in smaller, more agile meetings.
• Prioritizes Impact: It forces the organizer to ask: “Is this topic worth $300 of company funds to discuss?“

3 Rules for High-ROI Meetings:

1. The Agenda Prerequisite: No agenda, no meeting. If you haven’t defined what needs to be decided, you are burning money.
2. Shorten the Default: Change your calendar defaults from 60 minutes to 25 minutes. Parkinson’s Law states that work expands to fill the time allotted; the same is true for talk.
3. Follow-Up Documentation: A meeting without a clear summary of action items is an incomplete transaction. Ensure every dollar spent results in a clear next step.

Usage Guide

Simply enter the number of attendees and their estimated average hourly rate. Hit “Start” as the meeting begins. You can leave the tab open on the big screen as a gentle (or not-so-gentle) reminder that every minute counts.

Stop bleeding money in the conference room. Measure your meeting efficiency on Ahoxy now!