The Expensive Myth of the “Quick Sync”

There is no such thing as a free meeting. When five managers sit in a conference room for 60 minutes, you aren’t just losing 5 hours of manpower—you are paying for them. Often, the cost of a meeting exceeds the value of the decision made within it. The Ahoxy Meeting Cost Calculator is a transparency tool designed to shock your organization into valuing time as much as it values office supplies.

Why Every Office Needs This Tool:

• Encourages Punctuality: When people see the dollar amount ticking up while they wait for latecomers, they tend to start on time.
• Filters the Invite List: Do all 12 people really need to be there? Seeing the cost often results in smaller, more agile meetings.
• Prioritizes Impact: It forces the organizer to ask: “Is this topic worth $300 of company funds to discuss?“

3 Rules for High-ROI Meetings:

1. The Agenda Prerequisite: No agenda, no meeting. If you haven’t defined what needs to be decided, you are burning money.
2. Shorten the Default: Change your calendar defaults from 60 minutes to 25 minutes. Parkinson’s Law states that work expands to fill the time allotted; the same is true for talk.
3. Follow-Up Documentation: A meeting without a clear summary of action items is an incomplete transaction. Ensure every dollar spent results in a clear next step.

How to use Ahoxy:

Simply enter the number of attendees and their estimated average hourly rate. Hit “Start” as the meeting begins. You can leave the tab open on the big screen as a gentle (or not-so-gentle) reminder that every minute counts.

Stop bleeding money in the conference room. Measure your meeting efficiency on Ahoxy now!